Enhancing Knowledge Management:

Why Cognni Outperforms SharePoint and CoPilot for Knowledge Management

Cognni vs SharePoint & CoPilot: Why IT Can’t Build What Cognni Delivers

Every organisation needs better, faster access to its own knowledge. But while IT teams often assume SharePoint and Microsoft CoPilot can meet that need, these tools were never designed for true Knowledge Management.

Cognni is purpose-built to do one thing brilliantly — transform knowledge into intelligence that drives better decisions across the organisation.

Why Cognni?

The Core Difference

  • SharePoint is a collaboration and file storage tool.

  • CoPilot adds generative AI on top, but it relies on what’s already stored — without structure, context or validation.

  • Cognni was engineered specifically to connect, categorise and activate knowledge at scale, delivering insight that’s accurate, current and usable across the business.

With Cognni, every piece of internal and external research, report or data source becomes part of a living knowledge ecosystem — accessible instantly, governed securely, and enhanced by enterprise-grade AI.

Why IT - Led Solutions Fall Short

Even with CoPilot, SharePoint can’t:

  • Centralise knowledge from multiple internal and external sources such as data platforms, newsfeeds, and content providers.

  • Index or query all content types (video, PDFs, images, dashboards).

  • Provide up-to-date answers when data changes.

  • Analyse usage or identify knowledge gaps.

  • Push relevant content proactively to users.

  • Deliver branded, intuitive experiences that drive adoption.

  • Offer expert guidance to sustain engagement and ROI.

These limitations make “building it internally” not just difficult — but futile. What starts as a cost-saving exercise ends up costing more in time, maintenance, and missed opportunities.

Cognni Delivers More

Cognni combines powerful AI with deep knowledge expertise — giving organisations:

  • Real-time generative AI with full citations and context.

  • Knowledge gap analysis and predictive insights.

  • Instant availability of all content with zero sync delay.

  • Fully branded, intuitive interfaces tailored to your culture.

  • Expert support from Knowledge Management specialists, not generic IT support.

Cognni clients such as Vodafone, Wells Fargo, British Gas, and Viasat achieve between 10x and 50x ROI, saving thousands of hours annually and transforming knowledge into competitive advantage.

The Bottom Line

Adding CoPilot to SharePoint doesn’t create a knowledge management system — it only adds AI to a filing cabinet. Cognni unites all sources of organisational and external intelligence into a connected, intelligent, and continually evolving platform — built to deliver measurable impact, not maintenance headaches.

Cognni makes knowledge more: more accessible, more actionable, and more valuable.

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